16. Meeting Minutes Dated 13 Aug 2021

27 August 2021

APPROVED MEETING MINUTES DATED 13 AUG 2021

Meeting Minutes

Meeting Name Executive Committee Meeting
Date of Meeting 13 August 2021
Time of Meeting 09:00 PM
Location  Office: 803, Tower 8, Zen Spire, Ramprastha Green, Sector-9, Vaishali, Ghaziabad, Uttar Pradesh Pin Code – 201010 and attended Virtually at Zoom Meeting
Meeting Chaired By Mr. Ram Pukar Maurya – at Zoom
Meeting Attendees Mr. Ram Pukar Maurya, Mr. Sunil Kumar Sharma, Mr. Moher Singh, Mr. Bobby Kalra, Mr. Chakit Singhal, Mr. Jasmeet Singh Shahpuri
Absent Members Mr. Rajiev Malhotra, Mr. Sanjeev Gupta, Mr. Amit Garg
Quorum 6 Members from 9 attended the meeting and required quorum was achieved.

Agenda of the Meeting as below:

Agenda No. Agenda Particulars Resolution/Notes
1. Acceptance of additional 109 new members and adoption of resolution accordingly and to submit names to ROS. All new 109 members were accepted into society by Governing Body as per details of Resolution 1 annexed with these meeting minutes.
2. Approval of audited Financial Results by ExCom and authorization to President, General Secretary and Treasurer to sign Audited Results. Financial Statements of Society for Year ending 31 Mar 2021 were shared with Governing Body for review and approval. Audited Statements as provided by Chartered Accountant of Society were approved by present members and President, General Secretary and Treasurer were authorized to sign audited Financial Statements and copy of this signed statement shall be submitted with Registrar of Societies within 30 days after the Annual General Meeting as per rules.
3. Approval of 4th September 2021 as date of Annual General Meeting and approval of Agenda of Annual General Body Meeting.

 

 Governing Body members agreed for date of Annual General Meeting to be 4th September 2021, Saturday and timing shall be fixed by General Secretary of Society and prepare and serve notice to all members of society as per byelaws.

Proposed Agenda of Annual General Meeting on 4th September 2021 for approval
1. Welcome of all members by President
2. Presentation of Financial Reports of year ending 31 Mar 2021.
3. Brief on actions taken by society to protect interest of its members in Jaypee Sports City and status of legal cases.
4. Question and Answer Session/ Suggestions and Ideas from members

Agenda for Annual General Meeting was also approved by all present Governing Body Members and same shall be included in the Notice for AGM. 
4. Approval of upgrading Zoom Account to increase participants limit from 100 to 1000 for the purpose of Annual General Body Meeting All present members of Governing Body agreed to purchase the upgrade of Zoom to increase the participants limit as it will be required for conducting annual general body meeting. Sunil Sharma advised the cost to be approximately Rs 8000 + Taxes and it was approved by all.
5. Purchase of account for Right2Vote for managing Voting in Annual General Body meeting. Up-to Rs 25000/- for 700 Voters. This option was considered but as there is no agenda point for Annual General Body Meeting which requires voting and hence it is not required to be purchased.
6. Review of status of legal cases and updates if any. Sunil Sharma updated that Lokesh Bhola has confirmed that counter affidavit of first 150 members as respondents in AHC has been filed today. A hearing date is yet not given by court.

Mr. Maurya updated that Pricus Legal was to file the fresh writ against YEIDA and JAL by Monday 16th August 2021.

Sunil Sharma updated that two separate Section 7 complaints has been registered at RERA Portal for Kassia Projects.
7. Filing of ProjectWise complaints at RERA for members of society, who are eligible for representation in RERA and required process and resources Sunil Sharma apprised that RERA portal is configured for filing individual complaints and not for group or society complaints and hence an effort was made to file complaint physically which was accepted by RERA Office reluctantly and when a complaint number was requested through Email, RERA stated that there was no provision of accepting physical complaints. Hence Kassia Committee figured out a way to file complaint by society and if these complaints are accepted successfully, then we can consider filing complaints for members of other projects such as Kove / Buddha Circuit Studios etc.
8. Any other points with permission of chair. Jasmeet singh raised a query if something can be done for plot buyers at RERA. Sunil Sharma opined that we may consider filing case for compensation for plot buyers as well as refund as plotted projects has not received completion certificates hence offer of possession is illegal. Even if registry of plot is done but yet plot is not delivered with all its promised amenities and infrastructure hence there is deficiency in proper delivery and possession of plots.