APPROVED MEETING MINUTES DATED 27 FEB 2021
Pursuant to Meeting Notice, Dated 23rd February 2021, sent by Mr. Sanjeev Gupta, Deputy Secretary to members through Email and WhatsApp Message for meeting to be held on 27th February 2021, following are minutes of meeting and resolutions adopted thereof.
Minutes of Meeting
| Meeting Name | Governing Body Meeting |
| Date of Meeting | 27th February 2021 |
| Time of Meeting | 09:00 PM |
| Location | Registered Office: 803, Tower 8, Zen Spire, Ramprastha Green, Sector-9, Vaishali, Ghaziabad, Uttar Pradesh Pin Code – 201010, and Digital Meeting through Zoom Meeting |
| Meeting Chaired By | Mr. Ram Pukar Maurya |
| Meeting Attendees | Mr. Sunil Kumar Sharma, Mr. Sanjeev Gupta, Mr. Mohar Singh, Mr. Chakit Singhal, Mr. Amit Garg |
| Absent Members | Mr. Bobby Kalra, Mr. Rajiev Malhotra
Dev Raizada (Resigned from body) |
| Quorum of Meeting | Total Members of General Body/Governing Body – 8, Present in Meeting – 6
Quorum is complete. |
Agenda of the Meeting is as below
| Agenda No. | Particulars | Discussion/Resolution |
| 1. | Review of meeting minutes of Special General Body Meeting held on 13th February 2021 and execution of resolutions adopted by General Body of Society. | Meeting Minutes of Special General Body were reviewed and adopted for execution by Governing Body Members. |
| 2. | Formal appointment of Mr. Moher Singh as General Secretary of Society and Appointment of Mr. Rajiev Malhotra as Executive Member of Society. | Mr. Moher Singh was appointed General Secretary of Society with immediate effect and congratulated by other present members.
Mr. Rajiev Malhotra was appointed as Executive Member of Society in his absence. |
| 3. | Following the changes in Office bearers of society, authorization of Mr. Moher Singh to operate bank account and withdrawal of authority of Mr. Rajiev Malhotra from operating bank account. | Agenda was discussed and resolution adopted and approved as per Resolution No. 1 in this document. |
| 4. | Acceptance of Resignation of Mr. Dev Raizada and deliberation on appointment of new Executive Member in his place, in accordance with resolution passed by General Body Meeting. | This point was discussed and Mr. Sunil Sharma suggested that we can put out the vaccancy in General Body group on Telegram together with agreed criteria to apply for same so suitable candidates may apply and other members were of view that we can offer this post to someone who is in General Body and has been actively participating in society’s activities and already supporting Governing Body and also is already aware of matters in detail. Name of Rudraksh Khandelwal was proposed and all members agreed to make offer to him first before seeking any other applications and Mr. Sunil Sharma was asked to speak to Rudraksh and seek his opinion and consent. |
| 5. | Deliberation on Resignation of Mr. Bobby Kalra as treasurer and possible arrangements to be made in case of his insistence on resignation in order to avoid disruption of bank account operation. | Agenda was discussed and it was agreed that Mr. Bobby Kalra shall continue to assist the society till new treasurer is appointed by General Body in its next meeting and upon request of Mr. Bobby Kalra his name shall be withdrawn from operating Bank account and as authorized signatory. Instead name of Mr. Sunil Kumar Sharma shall be added as authorised person to operate bank account. Same has been included and approved in Resolution No 1 in this document. |
| 6. | Discussion on Policy of charging entry fee to New Members to society after changes made to annual membership subscription fee of society from Rs. 5000/- to Rs. 1000/– | Resolution – 2
Agenda was discussed and Membership Fee of Society shall be Rs. 1000/- per annum as approved by General Body in its Special General Body Meeting from 1st March 2021 onwards. Governing Body also introduced one time Entry Fee of Rs. 4000 on new admissions but allowed relaxation that members can pay this amount within 6 months after becoming members and if society needs any funds for meeting its obligations and objectives, earlier than that then members will be asked to pay this in part or in full immediately. |
| 7. | Purchasing of Zoom Meeting Account in order to have better digital meetings management of number of participants, duration of meetings. | Mr. Sunil Sharma requested to members to approve the purchase of Zoom Meeting Subscription to increase limit on participants as well as duration of meeting, and it was approved by all present members to purchase “Small and Medium” Business plan, which will allow participants limit to 300 and remove restriction of duration of meeting.
Resolution 3. A budget was allocated accordingly, and Vice President and General Secretary were authorized to subscribe “Small and Medium” Business plan of Zoom Meet to this plan through credit card and society shall reimbursement the same as subscription is only available through credit card. |
| 8. | Finalization of points of discussion with Advocate Lokesh Bhola for next hearing on 1st March 2021 and presence of some of us in hearing at Allahabad High Court. | Mr. Sunil Sharma was asked to fix a date and time of meeting with Advocate Lokesh Bhola and his Local Counsel at Allahabad Mr. Ashish Kumar Singh to further discuss the plan.
It was discussed that someone from governing body shall attend the High Court hearing on 3rd March 2021, to which Mr. Sunil advised that as per Adv. Lokesh Bhola next date is a compliance date where Jaypee and YEIDA are supposed to comply with interim order dated 8th February and after which court will fix a date for arguments and submissions. There is no need to travel from Delhi to Allahabad during pandemic and Local Counsel Ashish Kumar Singh will take care of appearance. Advocate Lokesh has said that he will travel for the date of arguments and submissions and regular appearances can be taken care by Adv. Ashish Kumar Singh. It was advised that it is not necessary to travel for a compliance date |
| 9. | Purchasing of Digital Voting Platform right2vote for future voting requirements, for ease of managing voting exercise. | Resolution 4.
Agenda was discussed and it was agreed that whenever society needs voting for General Body Meeting, President and General Secretary can purchase the facility through right2vote.in portal and sign agreement with them, as portal and technology is approved by Ministry of Corporate Affairs and I T Ministry of India and its certificates are widely accepted. |
| 10. | Progress on NCLT initiative | It was agreed to call for a separate meeting to discuss NCLT issue on a dedicated date and only for NCLT issue and how to go about it |
| 11. | Any other points, with permission of President. | None |